When traveling internationally for research, teaching, or collaboration, Duke students and employees must comply with the immigration laws of their destination countries. The Global Travel Office (GTO) is here to help you navigate that process and secure the documentation you need for smooth, compliant travel.
What Travel Documentation Includes
Depending on the purpose and length of your stay, required travel documentation may include:
- A valid passport – Please note: individuals are responsible for applying for and renewing their own passports. GTO cannot assist with passport applications or renewals at this time
- Entry and/or exit visas – an official authorization (usually stamped or affixed in your passport; sometimes electronically attached to your passport number) that allows you to enter and stay in a country for a defined purpose and duration
- Work or residency permits for extended stays abroad
These documents grant permission to enter, live, and conduct university-related work in your host country according to its laws.
Why This Matters
In recent years, many governments have increased scrutiny of foreign visitors. More countries now require travelers to obtain visas before arrival, often through online or in-person applications at a consulate or embassy.
How to Get Help
Please contact the Global Travel Office early in your planning process by emailing globaltravel@duke.edu. Our team can guide you through the necessary steps for obtaining visas or permits for your destination.
While GTO cannot assist with obtaining or renewing passports, we can provide information on how passports fit into the larger travel documentation process and what you’ll need before beginning your visa or permit applications.
Frequently Asked Questions
Not always. Visa requirements vary by country, citizenship, and the purpose of your visit. The Global Travel Office can help you confirm whether you need one.
A visa allows you to enter and stay in a country for a limited time or purpose. A work or residency permit authorizes you to live and work there for an extended period, in compliance with local laws.
Begin as soon as your travel plans are confirmed – ideally three to six months before departure. Processing times differ greatly depending on the destination.
The Policy on Payments Related to Obtaining Travel Documentation outlines how these costs can be covered when travel is for Duke business. Contact globaltravel@duke.edu for details for details.
Not if your passport expires within six months of your travel date. Many countries (and airlines) will deny boarding or entry if your passport’s expiration is too close. Renew early to avoid issues.
U.S. citizens should visit the U.S. State Department website to learn how to renew or replace a passport.
No. The U.S. State Department no longer allows additional pages to be added to passports. You’ll need to renew your passport when your pages run out.
Yes. U.S. citizens can hold two U.S. passports – a primary and a second, limited-validity passport. The second passport is often used to apply for visas while your primary passport is in use for current travel. Find out more on the U.S. State Department website.
The Global Travel Office cannot assist with applying for, renewing, or obtaining passports at this time. Please refer to the U.S. Department of State’s passport services for details.